CHECKING FOR NEW RECITAL REGISTRATIONS *

Navigate to the recital page (this can be accessed either through your profile page or by typing the recital name in search bar)

Check for any students whose enrollment date is today or yesterday

Add the student’s instrument and instructor name to the program information (TIP: Have a second Opus1 tab open to look up student accounts)

IF THERE IS A QUESTION MARK NEXT TO THE STUDENT’S NAME: *

Verify the student has paid the participation fee by going into the paid invoices for their account manager

IF PAID - Update the question mark to a green check mark by clicking on the icon and selecting “Confirmed” from the list

IF NOT PAID - Send the “Recital Confirmation Text - Fee Needs Charged” text to the account manager

IF ALREADY TEXTED - Send the “Recital Fee Confirmation - 2nd Contact STUDENT” after three days of no response. (The deadline is two days from now)

N/A - All students are “confirmed” in the recital page

IF A VOICE, VIOLIN, VIOLA, CELLO, OR WOODWIND STUDENT HAS ENROLLED *

Add the student to the “Voice, String, and Woodwind Performances” Spreadsheet found in the current recital’s folder with all needed information (Spreadsheet tabs are sorted by instrument)

Check if the this student is already updated on the Opus1 page as needing a backing track or accompanist

IF NOT, text the teacher “Voice Student Registered for Recital - Teachers” OR “String/Woodwind Student Registered For Recital - Teachers”

N/A - No violin/viola/cello/woodwind students enrolled today

IF A STUDENT NEEDS AN ACCOMPANIST *

Verify “Needs Accompanist” has been checked in the Opus recital page

Add the accompanist under “Accompanist Arranged” in the Opus recital page (This is either their recital accompanist, or their teacher)

Verify if the student has been marked “YES” under “$45 Fee Charged?” in “Voice, String, and Woodwind Performances” Spreadsheeton 3

IF NO - Verify the student has paid the $45 accompanist fee by going into the paid invoices for their account manager

IF PAID - Update the “Voice, String, and Woodwind Performances” spreadsheet

IF NOT PAID - Send the “Recital - Piano Accompanist Charge Needed” OR “ Recital - Accompanist Charge Needed (teacher accompanying)” text to the account manager

IF ALREADY TEXTED - Send a F/U or email F/U after three days of no response. (The deadline to confirm an accompanist is two weeks before the recital)

VERIFY ALL EMAILS TAGGED “RECITAL/MUSIC” OR “ACCOMPANIST MUSIC” HAVE BEEN UPLOADED TO THE RECITAL BACKING TRACK OR SHEET MUSIC FOLDER *

Rename the file to include the student’s first and last name

Tag the email as “uploaded”

No recital music emails were received today

VERIFY THE “VOICE, STRING, AND WOODWIND PERFORMANCE” SPREADSHEET HAS BEEN FULLY UPDATED *

Going through each student on the spreadsheet:

Verify that each section of the spreadsheet has been updated according to student and teacher replies for today

Backing track students: If the backing track is in the Backing Track folder, highlight GREEN

Backing track students: If NO, highlight student in YELLOW

Accompanist student: Has accompanist fee been charged?

Accompanist student: Is the sheet music in the Sheet Music Folder?

Accompanist student: Has the rehearsal been scheduled with a “Recital Accompaniment and Rehearsal” credit?

Accompanist student: IF YES to ALL, highlight student in GREEN

Accompanist student: IF NO to ANY, highlight student in YELLOW